Income tax: the 'SPARQ Solutions Early Retirement Scheme 2016'

This Ruling sets out the Commissioner's opinion on the way in which the relevant provisions identified below apply to the defined class of entities, who take part in the scheme to which this Ruling relates.

The relevant provisions dealt with in this Ruling are: • section 83-170 of the Income Tax Assessment Act 1997 (ITAA 1997), and • section 83-180 of the ITAA 1997. All legislative references are to the ITAA 1997 unless otherwise indicated.

The class of entities to whom this scheme applies is those employees of SPARQ Solutions Pty Ltd (SPARQ) shown at paragraph 14, subject to paragraph 16, who receive a payment under paragraph 18 of this Ruling.

The class of entities defined in this Ruling may rely on its contents provided the scheme actually carried out is carried out in accordance with the scheme described under the heading Scheme.

If the scheme actually carried out is materially different from the scheme that is described in this Ruling, then: • the Ruling has no binding effect on the Commissioner because the scheme entered into is not the scheme on which the Commissioner has ruled, and • the Ruling may be withdrawn or modified.

This Ruling applies from 24 August 2016 to 31 May 2018. The Ruling continues to apply after 31 May 2018 to all entities within the specified class who entered into the specified scheme during the term of the Ruling. However, the Ruling will not apply to taxpayers to the extent that it conflicts with the terms of a settlement of a dispute agreed to before the date of issue of the Ruling (see paragraphs 75 and 76 of Taxation Ruling TR 2006/10).

SPARQ is seeking the Commissioner's approval to implement an early retirement scheme in accordance with section 83-180.

The scheme will be titled the 'SPARQ Solutions Early Retirement Scheme 2016 ', hereafter referred to as 'the Scheme'.

SPARQ is a government owned corporation exclusively responsible for the provision of Information Communication and Technology (ICT) services to its joint shareholders Ergon Energy Corporation Ltd (Ergon) and Energex Ltd (Energex) and their shareholder Energy Queensland Ltd. SPARQ does not supply ICT services to any other entities.

SPARQ was established following the consolidation of the ICT departments of Ergon and Energex. SPARQ is subject to the cost constraints of Ergon and Energex.

Both Ergon and Energex are regulated by the Australian Energy Regulator (AER). The AER has issued budget reductions to Ergon and Energex for the regulatory period from 1 July 2015 to 30 June 2020. As a result, SPARQ needs to reduce the cost of its ICT services, including reductions to SPARQ's work force size.

The purpose of the Scheme is to reduce SPARQ's work force in line with its funding cuts by providing an incentive to employees who meet the eligibility criteria to retire early.

The Scheme will be administered by Ergon in its capacity as corporate service provider for SPARQ.

The class of employees to whom the Scheme applies is all SPARQ's permanent full-time and part-time employees who occupy a position that is to be backfilled by a 'reform-affected employee'.

A 'reform-affected employee' is an employee who occupies or who has occupied a position that is determined to be no longer required by SPARQ, or whose position can be backfilled by a 'reform-affected employee' (as defined in this paragraph).

The following employees are specifically excluded from participating in the Scheme: • casual employees • employees engaged on temporary or fixed term contracts • employees with less than six months continuous service • employees aged 65 and over at the date of retirement • employees engaged in a probation period • employees who are engaged as apprentices or as trainees under a traineeship, and • employees who have given their notice of resignation prior to the expressions of interest (EOI) to retire under the Scheme being called for.

The Scheme will operate on a staggered timeframe basis as follows: • eligible employees will be invited to submit an EOI to participate in the Scheme • eligible employees who submit an EOI will be notified of the outcome • eligible employees who receive an approved offer to retire under the Scheme will receive an indicative payout figure and will be advised of their termination date • eligible employees who receive an approved offer to retire under the Scheme will have two weeks to accept the offer, and • all eligible employees who accept the offer to retire under the Scheme will terminate their employment within eight weeks from the date of the approval notice but not later than 31 May 2018.

All eligible employees who retire under the Scheme will receive the following payment: • three weeks at the Base rate of pay per year of service, together with a proportionate amount for an incomplete year of service. The minimum payment will be four weeks, and the maximum payment will be 75 weeks. If an employee is working, or has worked a period of part-time employment or job share arrangement, the payment will be calculated on a pro-rata basis to include the period of part-time employment or job share arrangement, and • an Early Separation Incentive Payment (ESIP) of 13 weeks will be paid where an employee terminates their employment within 14 calendar days of accepting an approved offer under the Scheme. The ESIP will be calculated at the Base rate of pay. The requirements for eligibility for the ESIP cannot be deferred or delayed.

For eligible employees with less than seven years' service who retire under the Scheme, a Long Service Leave Payment of 1.3 weeks of Base pay for each completed year of service will be made. Pro-rata Long Service Leave will be paid for an incomplete year of service up to the date of termination. This will not form part of the payment under the Scheme.

Employees terminating their employment under the Scheme will receive their accrued unused annual and long service leave entitlements (long service leave will be regarded as having accrued upon completion of seven years' service). These entitlements will also not form part of the payment under the Scheme.

Any approved and documented Time off in Lieu (TOIL) balances will be paid out at the Base pay rate applicable at the date of termination. However, this will not form part of the payment under the Scheme.

Any employee who terminates their employment other than under the Scheme, will not be entitled to receive the Scheme payment.

The payment made under the Scheme is in excess of any superannuation and any other benefits to which eligible employees would otherwise be entitled.

The retirement of employees who receive a payment under the Scheme will occur before they turn 65 years of age.

Payments made to eligible employees who have reached age 65 or over will not be eligible for the tax-free base limits under the Scheme.

Payments made under the Scheme will be at arm's length.

There is no agreement in place between any eligible employee and SPARQ, or between SPARQ and another person to employ the eligible employee after retirement under the Scheme.

Participation in the Scheme is entirely voluntary.

The SPARQ Solutions Early Retirement Scheme 2016 is an early retirement scheme for the purposes of section 83-180.

Accordingly, so much of the payment received by an eligible employee that exceeds the amount that could reasonably be expected to be received by the employee in consequence of voluntary termination of their employment at the time of the retirement will be an early retirement scheme payment.

In addition, so much of the early retirement scheme payment as falls within the threshold calculated in accordance with section 83-170 is not assessable income and is not exempt income.

A scheme will be an early retirement scheme if it satisfies the requirements of subsections 83-180(3) or (4).

Subsection 83-180(3) states that: A scheme is an early retirement scheme if: (a) all the employer's employees who comprise such a class of employees as the Commissioner approves may participate in the scheme; and (b) the employer's purpose in implementing the scheme is to rationalise or re-organise the employer's operations by making any change to the employer's operations, or the nature of the work force, that the Commissioner approves; and (c) before the scheme is implemented, the Commissioner, by written instrument, approves the scheme as an early retirement scheme for the purposes of this section. These three conditions are now considered.

In order to satisfy the first condition, the scheme must be offered to all employees in a class approved by the Commissioner under paragraph 83-180(3)(a).

The class of employees to whom early retirement will be offered under the Scheme is set out in paragraph 14, subject to paragraph 16, of this Ruling.

The Commissioner considers that this is an appropriate class of persons for the Scheme to be offered to. In approving this class of employees the Commissioner has considered the nature of the rationalisation or re-organisation of the operations of the employer. It is therefore considered that these employees meet the requirements of an approved class of employees for the purposes of paragraph 83-180(3)(a).

The proposed scheme must be implemented by the employer with a view to rationalising or re-organising the operations of the employer as described in paragraph 83-180(3)(b).

Paragraphs 9 to 13 of this Ruling describe the nature of the rationalisation or re-organisation of the employer's operations. In approving the Scheme, the Commissioner has had regard to the changes in the operations and nature of the work force of the employer. It is considered that the Scheme is to be implemented by the employer with a view to rationalising or re-organising the operations of the employer for the purposes of paragraph 83-180(3)(b).

Accordingly, the second condition for approval has been met.

The Scheme is proposed to operate for a period from 24 August 2016 to 31 May 2018. The approval to be provided by the class ruling will have been granted prior to implementation therefore, for the purposes of paragraph 83-180(3)(c), this condition is satisfied.

The Scheme will be in operation for approximately 22 months. This is considered appropriate due to the circumstances of the re-organisation.

As all the conditions for approval under subsection 83-180(3) have been met, consideration of subsection 83-180(4) is not required.

Under subsection 83-180(1), so much of the payment received by an employee because the employee retires under an early retirement scheme as exceeds the amount that could reasonably be expected to be received by the employee in consequence of the voluntary termination of their employment at the time of termination is an early retirement scheme payment.

It should be noted that, in order for a payment to qualify as an early retirement scheme payment, it must also satisfy the following requirements (as set out in subsections 83-180(2), 83-180(5) and 83-180(6)): • the retirement occurred before the employee turned age 65 or such earlier date on which the employee's employment would have terminated under the terms of employment because of the employee attaining a certain age or completing a particular period of service (as the case may be) • if the employee and the employer are not dealing with each other at arm's length (for example because they are related in some way), the payment does not exceed the amount that could reasonably be expected to be made if the retirement was at arm's length • at the time of retirement there was no arrangement between the employee and the employer, or between the employer and another person, to employ the employee after the retirement • the payment must not be made in lieu of superannuation benefits, and • it is not a payment mentioned in section 82-135 (apart from paragraph 82-135(e)). A payment for unused long service leave is mentioned in section 82-135.

The term 'arrangement' is defined in subsection 995-1(1) as meaning 'any arrangement, agreement, understanding, promise or undertaking, whether express or implied, and whether or not enforceable (or intended to be enforceable) by legal proceedings'.

In accordance with section 83-170, an early retirement scheme payment that falls within the specified limit is referred to as the 'tax-free' amount and will not be assessable income and will not be exempt income.

For the 2016-17 income year, the tax-free amount is limited to $9,936 (base amount) plus $4,969 (service amount) for each whole year of completed employment service to which the early retirement scheme payment relates. It should be noted that 6 months, 8 months or even 11 months do not count as a whole year for the purposes of this calculation.

For the 2017-18 income year, the base amount and the service amount is yet to be determined at the publication of this ruling. Therefore, employees should check the ATO website for the 2017-18 income year indexed amounts.

The total of the amount received on the termination of employment calculated in accordance with paragraph 18 of this Ruling may qualify as an early retirement scheme payment.

The total payment calculated in accordance with paragraph 18 of this Ruling will be measured against the limit in accordance with the formula mentioned in paragraphs 47 and 48 of this Ruling to determine the tax-free amount of the early retirement scheme payment.

The tax-free amount will: • not be an employment termination payment (ETP), and • not be able to be rolled-over into a superannuation fund.

Any payment in excess of this limit will be an ETP and will be split into tax-free and taxable components. The tax-free component of an ETP includes the pre-July 83 segment of the payment. The tax-free component is not assessable income and is not exempt income.

The taxable component of the ETP will be taxed at various rates depending on the person's age. It should be noted that the 'whole of income cap' does not apply to any part of the early retirement scheme payment.

The following is a detailed contents list for this Ruling: Paragraph What this Ruling is about 1 Relevant provision(s) 2 Class of entities 3 Qualifications 4 Date of effect 6 Scheme 7 Ruling 29 Appendix 1 - Explanation 32 All employees within a class approved by the Commissioner may participate in the scheme 34 The employer's purpose in implementing the scheme is to rationalise or re-organise the employer's operations in a way approved by the Commissioner 37 The scheme must be approved by the Commissioner prior to its implementation 40 Other relevant information 43 Appendix 2 - Detailed contents list 54